The electronic invoicing is a fundamental requirement for businesses and taxpayers. However, not all issued invoices are valid, so it is essential to validate invoices on the SAT (Tax Administration Service) portal to avoid tax issues. In this guide, we explain step by step how to do it easily and quickly.

Why is it important to validate an invoice?

Invoice validation ensures that tax receipts are legitimate and meet the requirements set by the SAT. This helps prevent the use of false or nonexistent invoices that could result in penalties.

Steps to validate an invoice at the SAT

1. Access the CFDI validation tool

To validate your invoice, go directly to the SAT verification portal through the following link: verificacfdi.facturaelectronica.sat.gob.mx

2. Enter the invoice data

To perform invoice validation, you need the following data:

• Tax folio (UUID): It is a unique code of 32 characters that identifies the invoice.

• Issuer's RFC: Key of the Federal Taxpayers Registry of the person who issued the invoice.

• Recipient's RFC: Key of the RFC of the recipient of the receipt.

3. Verify the authenticity of the CFDI

Once the data is entered, click on "Consult." If the invoice is valid, the system will display the details of the receipt, including the issuance date and the recorded amounts.

4. Check for possible inconsistencies

If the system shows that the invoice is not registered or has inconsistencies, verify that the entered data is correct. If the invoice still does not appear in the SAT, contact the issuer to request clarifications.

What to do if the invoice is not valid?

If the SAT indicates that the invoice is not valid, it is important to act immediately to avoid tax inconveniences. Here are some possible reasons and solutions:

• Data entry error: Verify that the tax folio, issuer's RFC, and recipient's RFC are correct. Make sure you have not made any typographical errors.

• Cancelled invoice: It is possible that the issuer has canceled the invoice without notifying you. In this case, you should contact the person or company that issued the CFDI to request an explanation or a new valid invoice.

• False or nonexistent invoice: If the receipt does not exist in the SAT system, it could be a false invoice. In this case, it is advisable to report it to the SAT and avoid deducting the expense to prevent tax issues.

• SAT technical problems: Sometimes, the SAT portal may experience temporary failures. Try validating the invoice at another time to rule out system issues.

If after performing these checks the invoice is still not valid, it is best to request a new correctly issued invoice and report any irregularities to the SAT.

Benefits of validating invoices frequently

• Avoid tax problems. Periodic validation of invoices allows you to ensure that all your receipts are legitimate and meet the requirements of the SAT, reducing the risk of penalties or fines.

• Ensure the deductibility of expenses. Only valid invoices can be used for tax deduction purposes. By validating your receipts, you ensure that you can take advantage of these benefits without issues.

• Protect your business from false invoices. By verifying the authenticity of the invoices you receive, you reduce the risk of falling into fraudulent schemes or using counterfeit CFDIs unknowingly.

• Maintain better financial control. By regularly validating invoices, you can keep an accurate record of your operations and ensure that all transactions are legitimate, improving your business's accounting organization.

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